Publish one focused event page
Give a public event its own shareable link, description, schedule, availability, and branded guest journey, or keep it members-only with personal invitations.
Special Events
Turn a special service into a complete guest experience.
Table-backed events with dedicated capacity, a public page or members-only invitations, RSVPs with dietary details, and QR check-in.
Event inventory should belong to the room, not live in another spreadsheet.
Special Events connects the offer guests see to the tables, seats, timing, capacity, and operating decisions your team must protect during service.
Invite the right guests
Send invitations to your member list or add guests by hand. RSVPs capture dietary needs, allergies, and special requests.
Run the door from the guest list
Manage seat counts and notes, scan party-level QR codes, and check in the full booking together.
Protect the room around the event
Reserve selected tables, block overlapping reservations, carry seat identity across alternate layouts, and keep remaining capacity accurate.
From setup to service, every step stays reviewable.
Public and staff-created bookings share one capacity count
Table conflicts are checked before changes are published
Held bookings expire automatically
Event tables can't be seated for regular service
Shape the experience
Choose the date, service window, tables, seat capacity, invitation copy, and an optional event image.
Open the right path
Publish a public link or invite members only, add guests by hand, send direct invitations, or spotlight the event to your member list.
Manage every commitment
See RSVPs, confirmations, remaining seats, and cancellations in one guest list.
Welcome the room
Scan the invitation QR code to check in the whole party while the event stays visible on the service timeline.
Built for service
Give distinctive services the same operational care as the rest of the room.
Hostbook keeps operational detail behind a clear interface, so staff can focus on the guest and the room.
Detailed where it matters.
- Dedicated event page
- Members-only or public events
- Shareable event link
- Direct guest invitations
- Member-list event spotlights
- RSVPs with dietary and allergy details
- Table-linked capacity
- Draft, published, postponed, and cancelled states
- Party-level QR check-in
- Alternate-floorplan seat identity
- Timeline and reservation conflict protection
- Coming soonOnline payment for events: packages, deposits, and prepayment